3Set up a counterchecking mechanism and conduct random spot checks

• Set up counterchecking mechanisms, e.g. involve more than one officer in contract negotiations, procurement of materials, authorisations for acceptance of goods on delivery, etc.

• Conduct frequent spot checks, including random inspections of product quality, quotations, receipts, procurement records, etc.

• Keep proper work records, e.g. quotations, contracts, etc., for random verification by senior staff.