How to avoid unreasonable exercise of discretion

1Strengthen internal supervision

• Clearly define the roles, responsibilities, accountability and levels of authority of staff and institute supervisory checks on their work.

• Visit the site regularly and conduct frequent random spot checks to ensure the quality of the work and to detect irregularities.

• Implement intensive controls if suspicious signs of irregularities are detected during spot checks.

• Require subordinates to keep records of the inspections that are carried out.

• Require subordinates to hand in regular reports on work progress, project management, quality control and matters that have an impact on costs.

• Alert all staff that their work and decisions are subject to monitoring and spot checks that can be conducted at any time.